How to Make a Voice File for Powerpoint TUTORIAL

How to Make a Voice File for Powerpoint

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If yous want to spice up your PowerPoint presentation, a good soundtrack can brand it much more compelling. PowerPoint allows you to use any WAV or MP3 file to play in the background, though it requires a little finagling on older versions. If you lot desire to play multiple songs dorsum-to-back, you lot'll get the best results by combining the songs into a unmarried file first.

1. 1

   Open the slide you desire to start the music on. If you lot want the music to play from the beginning of the presentation, select the beginning slide.

   • If you're using Part 2007 or 2003, click here.
   • If y'all desire to play multiple songs throughout a presentation, you could try to line them up past spacing them out between your slides, but you'll likely find it easier and less jarring to create a new file that combines all of the songs into 1, dorsum-to-back. See the next section for details.

2. 2

   Click the Insert tab. You can insert MP3 and WAV files.

   • If you desire to use a song from iTunes, you lot'll need to convert it to MP3 first by right-clicking on the song in iTunes and selecting "Create MP3 Version". Click here for more details.
   • WAV files tin can be quite big, and can make the PowerPoint presentation difficult to share. Consider converting the WAV file to MP3. You lot tin do this by importing the WAV into iTunes, or by using a free online converter. Click here for more details.

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3. three

   Click the "Audio" option in the "Media" grouping. Select "Audio from My PC" from the list of options.

   • Note: The "Online Audio" pick no longer works, and so if the vocal y'all want is online, you'll demand to download it to your calculator first.^[i]

4. iv

   Browse for the music file yous want to play. Yous can select whatsoever WAV or MP3 file that'southward stored on your computer or on any network drives.

5. 5

   Make up one's mind if yous want the music to start automatically or play when y'all click. There are two basic options for setting when your music starts. You tin can either have the song play when you lot click the button or you lot can have the vocal play automatically in the groundwork. There are two presets which allow you to quickly select one of these options:

   • If yous want the song to start automatically and play in the background beyond all of your slides, select the "Play in Background" pick in the Playback tab. This volition fix the song to start automatically, continue playing when slides are inverse, loop when finished, and hide the sound button. The vocal will start playing immediately when that slide is opened.
   • If you prefer to click the push to kickoff the sound instead, select "No Style" from the Playback tab. The song will play when yous click the sound button. Yous tin modify the look of the button using the Format tab. This will let you lot design a button or import a motion picture to utilize instead.

6. 6

   Brand basic edits to the audio file. PowerPoint includes some basic audio editing tools that allow you to alter where the song starts playing from, adjust the volume, fade in and out, and more. Select the audio object to open the Playback tab if it isn't already.

   • Add bookmarks to the runway. When yous hover over the audio object, you'll meet a rail time slider. Select a spot on the track and click the "Add Bookmark" push button to create a clickable bookmark at that bespeak in the track. This will allow you to quickly spring to specific spots.
   • Click the "Trim Audio" push to cut out unnecessary parts of the song. Useful for songs that are too long, or that you simply demand a slice of. Apply the sliders in the Trim Sound window to select the new starting and ending point for the song.
   • Use the Fade Duration options to set the fade in and fade out times. The longer the duration, the more gradual the fade volition be.
   • Utilize the Volume button to adjust the master volume for the vocal. Brand certain to test the song earlier the presentation and adjust the volume accordingly so that you don't startle the audience.

7. vii

   Share the presentation. PowerPoint 2007 and newer will embed the MP3 file into your presentation file. This will permit you to share the file with others without having to worry about sending the music file along with it. Go along in heed that the size of the presentation will increment based on the size of the MP3 file.

   • If your presentation file is under 20 MB, you tin probably attach it to an email to send to others. If information technology's whatsoever larger, you may want to consider using a service similar Dropbox or Google Drive to share it.

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1. i

   Understand the process. Yous can try to space out your music files in your presentation and so that the songs flow from one to side by side, but whatsoever changes in your presentation tin create jarring transitions or too much silence. If you want a constant background soundtrack for a long presentation, it will be much easier to sew together each sound file into 1 continuous rails and and then fix information technology to play from the beginning.

2. 2

   Download and install Audacity. This is a costless, open-source audio editor that volition allow you to quickly combine your music files. Yous tin download Audacity from sourceforge.internet/projects/brazenness/.

3. 3

   Open the tracks you want to combine in Audacity. Click the File bill of fare and select "Open...". If your files are all in the aforementioned folder, you can hold Ctrl and select each one so that you tin open them all at one time.

4. 4

   Open the window showing the second track. You will be adding each rails to the terminate of the first song, and so open the window showing the second song on your playlist.

5. v

   Printing Ctrl + A to select the unabridged song.

6. 6

   Press Ctrl + C to re-create the selected song.

7. 7

   Open the window containing your first track and put your cursor at the very end of the vocal.

8. eight

   Press Ctrl + V to paste the copied song to the terminate of the first song.

9. 9

   Repeat for any additional songs yous want to add to your soundtrack.

10. 10

    Cut out actress silence. You lot tin look at the graph to encounter when the vocal is playing sound and when there is silence. You may have some extra silence between your added songs that you lot can remove before adding information technology to PowerPoint.

    • Click and drag to select the portion of the track that is silent. Brand sure you don't delete pauses during a vocal, as information technology can make the song sound off. It'south also good to leave a second or two of silence in between each song.
    • Click the "Cut" button at the top of the window to delete the selection.

11. 11

    Save the newly combined file. At present that you're finished adding tracks, you'll need to save your new file as an MP3 so that information technology can be loaded into PowerPoint

    • Click the File menu and select "Export Audio...".
    • Ensure that the "Salve as type" field is set up to "MP3 Files".
    • Name the file so that you lot know it is the combined soundtrack and save it in an piece of cake to notice location.
    • Click Save and then click OK , unless you want to modify any of the MP3 tag information.
    • Wait for the export to consummate. It may accept a few minutes for Audacity to put together and save your new MP3 file.

12. 12

    Insert the MP3 into PowerPoint. Follow the steps in the first section of this article to insert your combined song file into PowerPoint and have information technology play automatically in the background.

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1. one

   Open the slide you desire to showtime the song on. If you want the song to start when y'all first your presentation, open up the first slide. If y'all want it to start at a specific point in the presentation, open up the slide yous want it to start on.

2. 2

   Click the Insert tab, click the "Sounds" push button, and then "Sound from File". Yous'll be able to scan for either WAV or MP3 files.

   • In Office 2003, click the Insert carte, select "Movies and Sounds", and then select "Audio from File".
   • Since PowerPoint 2003 and 2007 cannot embed MP3 files, you'll have the most success if yous create a new binder on your calculator and put the presentation file along with the audio file in the same spot.
   • Y'all tin can embed WAV files, only this can create a very large presentation file. It is recommended that you use a linked MP3 file instead.

3. 3

   Decide how you want the sound to beginning playing. In the "Audio" tab, yous can select either "Automatically" or "When Clicked" from the "Play Sound" menu.

   • If you lot set the song to play automatically, check the "Hide During Show" box to hide the button for the audio file.

4. 4

   Right-click on the new audio object and select "Custom Blitheness". Unremarkably, the song volition stop playing as soon as you move on to the next slide. By creating a custom animation, yous can force the music to proceed playing longer.^[2]

5. 5

   Click the "Multimedia Settings" tab and select the "Continue slide prove" choice.

6. 6

   Select the "After" selection and then set how many slides you want the music to go along playing for. Set up this to the number of slides in your presentation to have the music play in the groundwork the entire fourth dimension. Click "OK" subsequently you lot're finished.

7. vii

   Packet the file. Since the presentation will not take the music file embedded, you will demand to "pack" the presentation and the audio together using the "Bundle for CD". This will allow you to easily share the presentation with others. You won't need to actually fire it to CD.^[iii] >

   • Click the Role button, select "Publish", so "Package for CD".
   • Enter the name of the folder you lot want to create in the "Name the CD" box.
   • Click "Options" and ensure that "Include linked files" is checked.
   • Click the "Re-create to Folder" button. A new folder will exist created with your presentation and the audio file, along with a PowerPoint role player so that anyone tin can view the presentation, even if they don't have Part.

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Add together New Question

• Question

  "Since PowerPoint 2003 and 2007 cannot embed MP3 files, yous'll accept the about success if y'all create a new binder on your figurer and put the presentation file along with the audio file in the same spot." How exercise I create this new folder?

  

  Go to your desktop, and correct-click on the background. And then go to: New > Folder. At present you have created a folder. Put both the MP3 file and the PowerPoint file in the binder. Now you demand to nada it. If washed correctly, you can open the file.

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Article Summary X

1. Open a slide.
2. Click Insert.
3. Click Sound.
4. Select Sound from my PC.
5. Select a vocal.
vi. Click Insert.
7. Choose when to showtime the song.
viii. Adjust the book.

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How to Make a Voice File for Powerpoint TUTORIAL

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